Request for Proposals For the appointment of a Professional Congress Management Organiser for ICM Triennial Congress 2029
The International Confederation of Midwives is pleased to invite proposals for the appointment of a Congress Management Team to provide professional management services for the Triennial Congress 2029, due diligence of co-host bids for Triennial Congress 2035 and to prepare for the Triennial Congress 2032.
ICM is using an open procurement procedure, meaning that any suitably qualified applicant may submit a proposal to ICM during the submission timeframe. Consideration will be given to those applicants who have attained IAPCO membership, the recognised international quality standard for Professional Congress Organisers (PCOs).
Timeframe for the Selection Process
| Date | Activity |
| 17 November 2025 | Request for Proposal circulated |
| 2 January 2026 17:00 CET | Deadline for receipt of proposal |
| 12 January 2026 | Shortlisted applicants invited to present |
| 19 – 23 January 2026 | Presentations (online) |
| 23 – 26 January | Applicants may be invited to provide further information/clarification at this stage |
| By 26 January 2026 | Preferred applicant invited to commence contract negotiations |
| 09 February 2026 | Contract Agreement in place |
Submission of Proposal
Your entire proposal including all supporting documentation, which should be no longer than fifteen A4 pages in length, should be emailed as a single document, to: [email protected] no later than 5pm CET, 02 January 2026.
Please ensure you put “Congress Management Team RFP” in the subject line of your email submission.
If you have a specific question not answered by this document, please email Helen Kirkpatrick: [email protected]
