Administrative Assistant


Full time 37.5hours per week


To join a small vibrant NGO team in our Hague based office of The International Confederation of Midwives. Preferred candidate will have interests in women’s and newborn health, gender equality, and international development.


Your responsibilities

  • Comprehensive administrative and clerical support to the team
  • Maintaining diary management using Outlook
  • Arranging travel; preparing itinerary, trip files and conference registrations as requested
  • Liaison with a number of people worldwide, assuring discreet handling of business
  • During absence of team members ensure that matters of a routine nature and more critical matters are dealt with promptly and efficiently
  • Screening of incoming calls in order to control interruptions, handle inquiries within own capacity
  • Taking minutes, preparing documents, typing, photocopying and preparing for meetings
  • Timely ordering of office supplies, and management of office area, including receiving guests, welcoming visitors and providing refreshments
  • Maintaining effective filing and retrieval systems, both computerized and manual, in a methodical manner
  • To undertake other duties not specifically stated above, which from time to time are necessary for the effective performance of the Board and staff
  • Prepare invoices and perform basic bookkeeping


Key competencies, skills and behaviours 

  • Superb communication skills (oral and written), confident, concise and clear
  • High level of personal responsibility and a proactive approach to tasks with attention to detail
  • High commitment to providing service, co-operating and working within a team
  • Flexibility (no 9 to 5 mentality)
  • Time management skills; ability to work in a fast-paced work environment with tight, short deadlines
  • Considerable experience of working on your own initiative, developing systems and seeking imaginative solutions
  • Excellent interpersonal and written communication skills in English 
  • Tact, confidentiality, customer focus 


Language and technology skills

  • Fluent English, written and spoken: Dutch, French, Spanish an advantage
  • IT literacy is essential ,especially with Microsoft programs, Excel, Word and Mac OS.
  • Basic bookkeeping 



  • 3-7 years’ work experience as Administrative Assistant / PA / Secretary in a corporate environment



  • Bachelor degree or equivalent



Commensurate with experience.


Additional Information:

Please note that ICM will not apply for work permits and will only review applications for candidates that:

  1. Are EU citizens
  2. Or possess a Dutch work permit
  3. And living in The Hague


Please submit a CV and cover letter before 29 August, 2018 to




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